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This introduces how to set up webinars while providing VoicePing translation using webinar tools including Zoom.
Both speaker and participant sides require an internet environment. internet speed verification is possible at https://fast.com/.
  • internet environment of 30mbps or higher recommended
  • Minimum 10mbps internet environment required

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How to Achieve Accurate Transcription and Translation Using Equipment

This is not necessary for web events/webinars in a format where you speak in front of a PC. VoicePing is normally used for web meetings as well, and high-precision transcription and translation is possible even with a PC microphone. However, at events, accuracy may decrease due to noise and howling. Therefore, we recommend using an audio interface. For details, see Audio Mixer Setup Method.

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When Distributing Subtitles via QR Code/URL

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Preparation

  1. On the webinar host side, install VoicePing, move to virtual office mode, and create a meeting room.
    • Confirm that VoicePing’s virtual office mode is turned on
    • If using from a web browser instead of the desktop app, check if web virtual office mode is available for your status
  2. After creating a meeting room, enable the listener web app from the meeting room settings.
    • When you enable the listener web app, you can obtain a QR code/URL that webinar participants can join
    • Please confirm that the option “Enable listener microphone” is off
  • The obtained QR code/URL is fixed, so it can be used for advance notifications
  • The enable listener microphone option can be changed during the event. If you turn it on when accepting questions, you can also translate the questioner’s question
Listener mode setup

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Practice/Live

  1. Distribute the listener mode QR code or URL to customers and encourage participation.
  2. Invite webinar speakers to the meeting room created in preparation as VoicePing regular users or web guests.
  3. Speakers should check if they can set the language they speak as the recognition language.
    • Settings can be made from the top bar of the chat box that appears when you select chat from the control bar at the bottom of the screen
    • If speakers are participating as VoicePing regular users or web guests from separate devices, translation is possible even if conversations are conducted in different languages simultaneously
  4. Unmute in VoicePing and start speaking to actually start transcription and translation.

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When Incorporating Translation Subtitles into Screen Configuration with OBS and Streaming on Youtube or Zoom

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Preparation

  1. On the webinar host side, move to VoicePing’s virtual office mode and prepare a meeting room.
    • Confirm that VoicePing’s virtual office mode is turned on
    • If using from a web browser instead of the desktop app, check if web virtual office mode is available for your status
  2. Enter the created meeting room, unmute the microphone, select chat from the control bar at the bottom of the screen, and press the full-screen icon from the top bar of the chat box that appears.
  3. Subtitles will be displayed when you start speaking.
    • You can also change the target translation language from the top right of the screen
    • Consider how to incorporate it into the screen configuration with OBS while displaying subtitles

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Practice/Live

  1. Invite webinar speakers to the meeting room created in preparation as VoicePing regular users or web guests.
    • If there are multiple speakers, basically all speakers should participate from separate devices
  2. Speakers should check if they can set the language they speak as the recognition language.
    • If speakers are participating from separate devices, translation is possible even if conversations are conducted in different languages simultaneously
  3. Unmute in VoicePing and start speaking to actually start transcription and translation.